The ID must contain a Signature, Physical Description, Photo and Expiration to be acceptable. The only type of ID card we can accept must be issued by State or Government identification these are a generally:Ī work identification card has no expiration and therefore, not is not a legitimate form of ID. The foreign-language certificate must be replaced with one written in English. Notarial Certificates in a Foreign Language Such as no missing pages or blank spaces that look like they should be filled-in. We need to be able to determine the signer's name, the notarial act required, the date of the document and whether the document is complete. however, the document presented must include the following: 1) identify the signer 2) include statements 3) have a signature line for the signer and 4) contain a notarial certificate. Texas Notaries can notarize a handwritten document. Our seal indicates that we executed the duties of the tasks defined by our commission. We ensure proper authentication and execution of documents, and to defer fraud by positivitiyl identifying the signer of the document. A notary public serves a number of important functions. To be very clear in your recordkeeping, we recommend that you create a separate entry in your recordbook for each signer, even though they all signed the same document. Make a note in the “Comments” section of each entry that links all the separate entries together (“Entries X, Y and Z are related multiple signers of the same document” or something to that effect).Īre there other considerations that we didn’t list here? Please share! Email your comments to.If there is not enough room on the notarial certificate provided to list every signer, you will strike through the original certificate with a single diagonal line, initial the line, and then print, stamp or attach another notarial certificate that provides the necessary space for multiple signer names.If one of the signers who did not appear for the original notarial act comes before you with this document for notarization on a later date, you must complete a separate, new, and properly dated notarial certificate. You cannot “add-on” the subsequent signer to your original certificate.Īdditional Considerations, Both Examples: To make it difficult for any absent signer’s name to be fraudulently added to your certificate after the fact, try filling the white space around the names you properly listed with a border of X’s or similar.ĥ.

For example, “…before me personally appeared John Doe and Susie Smith ONLY….”Ĥ. In the notarial certificate, you will clearly indicate that only certain signers appeared before you. You will list every person’s name in the notarial certificate, for example, “…before me personally appeared John Doe and Susie Smith and Jane Simon….”ģ. A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is. Having assured yourself that all the elements for proper notarization are in place, including positive identification of each signer, you will administer the appropriate verbal ceremony for the notarial act to each person.ģ. As customary, you will sign/seal the certificate just once, in the usual space.Ģ. You may use one notarial certificate to record the events of this “group” notarization. There are two very important considerations here, and how you proceed to handle a notarization with multiple signers will depend on whether some or all of the signers are appearing before you, simultaneously.Įxample #1: All the signers of the document appear before you together, at the same time, for the notarization.Įxample #2: Not all, but only one or some of the signers of the document will appear before you together, at the same time, for the notarization.ġ. Multiple signers will occur most commonly on documents requiring an acknowledgment… more rare will be multiple signers on a document requiring an oath/affirmation. I have multiple signers for this document, but only one place for the notary’s signature… what am I supposed to do?.Do I complete separate notarial certificates for each signer?.Can I use the one notarial certificate on the document for all signers?.ApDear Amanda, Thank you so much for attending our wedding and for your very generous gift. Example 1: 483 Verhoven Drive, Atlanta, Georgia 45967. The rest of the letter can add context to it. When was the last time you were presented with one document featuring multiple signers, all of whom required a notarial act? It’s a relatively uncommon event for many notaries, as evidenced by the questions and comments we receive on the subject: For example: The letter should start with the thank you, within a concise sentence.

Notarizing a personal letter